---
title: "Fleet management guides | Clara Fleet"
description: "Practical operating guides for fleet records, maintenance, fuel control, KPIs, cost per kilometre and vehicle replacement."
canonical: "https://www.clara.com/fleet/guides"
lang: "en-US"
alternate_html: "https://www.clara.com/fleet/guides"
---

# Fleet management guides

Practical operating guides for the work behind a reliable fleet: records, maintenance, fuel, KPIs and replacement decisions.

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## All fleet guides

- [MaintenancePreventive fleet maintenance checklistUse this checklist as an operating baseline, then replace generic timing with the manufacturer schedule, local regulation and the reality of each route. A severe-duty vehicle may need checks far earlier than a lightly used unit.4 min read · Updated 10 Nov 2026](https://www.clara.com/fleet/guides/preventive-maintenance-checklist)
- [FuelHow to control fleet fuel costs without blaming driversFuel control works when every transaction can be explained by a vehicle, a distance and a review outcome. This guide turns card files, receipts and odometers into a repeatable exception process that finds data errors and real waste without treating every anomaly as fraud.4 min read · Updated 10 Nov 2026](https://www.clara.com/fleet/guides/fuel-cost-control-guide)
- [Cost of ownershipFleet total cost of ownership: calculator, formula and decisionsPurchase price alone does not tell you which vehicle is expensive. Total cost of ownership (TCO) combines the cost of acquiring and operating a unit over a defined period, while cost per kilometre makes vehicles with different workloads easier to compare.3 min read · Updated 10 Nov 2026](https://www.clara.com/fleet/guides/fleet-tco-guide)
- [ManagementHow to manage a vehicle fleet without losing control of the detailsManaging a fleet means keeping every vehicle safe, available and economically useful. Software helps, but routine matters more: one source of truth, clear owners and a small number of actions reviewed on time.4 min read · Updated 10 Nov 2026](https://www.clara.com/fleet/guides/fleet-management-guide)
- [KPIsFleet management KPIs: the metrics that should change a decisionA dashboard is useful only when every figure has a reliable source, an owner and a response. Define a small set of KPIs, calculate them consistently and tie each threshold to a weekly decision.3 min read · Updated 10 Nov 2026](https://www.clara.com/fleet/guides/fleet-kpi-guide)
- [ReplacementWhen to replace a fleet vehicle: policy, scorecard and decision processVehicle age or mileage can start a review, but neither should make the decision alone. A defensible replacement plan combines forward-looking cost, availability, safety, utilisation and whether the unit still fits its work.3 min read · Updated 10 Nov 2026](https://www.clara.com/fleet/guides/vehicle-replacement-guide)